Accountant

Rules for Deducting Travel Expenses

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Understanding the rules for deducting business travel expenses can be confusing. Here are some key points to know:

  • Business travel expenses are deductible when an individual travels away from their tax home or main workplace for business reasons.
  • A tax home is the individual’s regular place of business or duty, not their personal residence.
  • If an individual has multiple regular places of business, their tax home is determined by factors such as time spent and level of business activity.
  • Temporary work assignments are deductible if they last for one year or less, and the tax home remains the same.
  • Indefinite work assignments change the tax home to the new location, and expenses are not deductible as business travel expenses.
  • Deductible travel expenses include transportation, lodging, meals, shipping, and related costs.
  • Conventions, seminars, and meetings are deductible if they benefit the business.
  • Records must be kept to substantiate travel expenses, including receipts and a diary or log of dates, times, and business reasons.

Remember, it’s important to consult with a tax professional for specific guidance on your situation.